Project 02 · Clinic Operations Platform
Trusty Vet Manager
A private clinic command center: live Sling scheduling, labor at 20% of sales, payroll, uploaded P&L reports, and a manager agent on every page.
The Challenge
Clinic managers were bouncing between Sling, a payroll spreadsheet, and a P&L that arrived as a messy workbook. Labor was supposed to sit at 20% of last week’s sales, but nobody could see that number next to the live board. The ask was one command center — not another login that invents its own math.
What I Built
A private operations app for the manager: Command Center, live two-way Sling, hours and pay, a payroll matrix, spreadsheet ingest, Clinic Health scoring, and a manager agent grounded in the same numbers. It is not a public website. It is the product the manager keeps on a phone home screen.
What the walkthrough covers
This is Trusty Vet Manager — one place for the floor schedule, labor, payroll, and the books. Command Center is home. Jump buttons take you to weekly goals, the upload, clinic health, labor, spreadsheets, and hours.
Drop the spreadsheet corporate sent. The app reads the messy labels, pulls the numbers, and scores the week. Weekly goals lock labor, inventory, and profit. Payroll is aimed at twenty percent of last week’s sales. Change a goal here and planning, schedule, and the matrix all use it.
Clinic Health puts revenue, labor, profit, and inventory on one board. The manager summary writes a briefing from the report. Ask why profit dropped or what a two-point labor cut would do — answers come from the same numbers on the board, not the internet. The purple button in the corner is the manager agent. It stays on every page and will not invent a number.
Scheduling is the heart of it. Connect the clinic’s Sling account once. The week board matches Sling. Time off and unavailability do not count as hours. Only real work shifts feed the totals. Hours is the weekly timesheet. Planning pulls those Sling hours into the payroll matrix. Yellow cells work like Excel. Payroll builds the register. Save it to the home screen and it opens like an app.
Key Features
- Live Sling board with two-way sync
- Day totals, hours, and pay by employee
- Labor vs. 20% of last week’s sales
- P&L / labor / inventory spreadsheet ingest
- Clinic Health scoring and a written briefing
- Manager agent that will not invent a number
- Payroll register with employer burden
- Home-screen PWA for phone or desktop
Technology
Outcome
A private clinic tool the manager can open like an app. Schedule, labor, payroll, and the books sit in one place — with an agent that reads the board instead of guessing.
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